Student and Program COVID-19 Protocols and Testing Instructions

Last Updated: 01-06-2022

I. Student Protocol - If you have COVID-19 symptoms or think you were exposed to COVID-19

II. Education Program Protocol

III. Communications/Questions

What students and programs should do if a student has COVID-19 symptoms or thinks he/she may have been exposed to COVID-19 in a non-clinical setting.

I. Student Protocol – If You Have COVID-19 Symptoms or Think You Were Exposed

All students must continue to monitor their health daily and follow all masking and social distancing guidelines.

If you have symptoms consistent with COVID-19 or had close contact (15 minutes or more at less than 6 feet distance) with a confirmed positive individual (whether at EVMS or outside of EVMS), complete the following two steps.

Step 1 : Go home or stay home and contact your program

  • If you have symptoms, GO HOME (if on campus or at a clinical rotation) or STAY HOME.
  • Contact the appropriate person in your program, as indicated below, and advise them that you will not be in the learning environment until cleared by Student Health.
  • Health Professions students (other than Medical Masters students) should contact their program directors.
  • Medical Masters (MM) and Doctor of Medicine (MD) students should complete the EVMS MD and MM Leave Policy Reporting Form.

Step 2: Take the Screening survey and note your disposition

  • You must complete the REDCap EVMS/EVMS Medical Group Exposure Survey and wait until you hear back from Student Health.
  • If you tested positive with a home test or with a test from the community (drugstore, testing center, physician’s office), you must also:
    • Take a picture of the test card showing the positive/negative result
    • Take a picture of the test box (ex: Binax Now)
    • Email the pictures of the test card and test box with your name, DOB and date you took the test to using your EVMS email address only.
  • If Student Health has not contacted you within two business days after you submitted the survey, call them at 757.446.5700.


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II. Educational Program Protocol

If you are notified that a student thinks that they have COVID-19 symptoms or thinks that they may have been exposed to COVID-19 or if you notice a student with symptoms:

Step 1

  • If the student is on campus, at a clinical rotation or at home and notifies you that they have symptoms: Tell them to stay home or go home and complete Step 2 of the student protocol.  They will receive a disposition from the EVMS/EVMS Medical Group Exposure Survey.
  • If you notice a student with symptoms: Send them home immediately and direct them to complete Step 2 of the student protocol. They will receive a disposition from the EVMS/EVMS Medical Group Exposure Survey.
  • If the student is at home or at educational activities and tells you they think they have been exposed to a COVID-19 positive person: Tell them to complete Step 2 of the student protocol. They will receive a disposition from the screening survey.
  • If the student tells you they have been tested at an outside testing facility (Velocity Urgent Care, Patient First, etc.) and has been instructed not to return until they have test results: They must provide you with a doctor’s note and must be cleared by Student Health before they can return to educational activities.

Step 2

  • Low-Risk Designation: Student may remain at educational activities or, if at home, return to educational activities on the schedule agreed upon by you and the student.
  • High-Risk Designation:
    • Student must go home immediately or, if at home, remain home and may not return to educational activities until cleared by Student Health.
    • Send the student the Template Email.
    • Be sure to collect the Close Contact Report 

Step 3

  • If the student received a high-risk designation: Call all students and/or others who are listed as having close contact from the Close Contact Report and then send them the template email from Step 2. Repeat as necessary.

Step 4

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III.  Communications/Questions

Q. Does everyone in the building with or who may have seen the COVID 19 positive student need to self-quarantine?

A. No. Only persons with whom the student was in close contact as indicated on the Close Contact Report need to self-quarantine or potentially be tested.  All other persons are considered to be at low risk and may return to educational activities immediately, even if the student ultimately tests positive for COVID-19.

Close Contact is defined as: a) being within 6 feet of a person with confirmed COVID-19 for more than 15 minutes where at least one of the parties is not wearing a mask or b) having unprotected direct contact with infectious secretions or excretions of the person with confirmed COVID-19 where at least one of the parties is not wearing a mask.

Q. Will EVMS notify the entire campus that a student has symptoms or thinks they have been exposed?

A. No. EVMS as an institution has to balance the requirements of the privacy of personal health information with the need to notify students of potential risk. In general, EVMS will not be sending out campus-wide communications about individual incidents that are determined to be low risk and limited to a particular lab or set of offices. EVMS will work with exposed or infected students and the Virginia Department of Health to identify other students who will need to self-isolate and self-monitor. 

Q. What if a student fails to follow the protocol or to return the required Close Contact Report?

A. Unless there are extenuating circumstances, students are required to follow the protocols outlined and could be subject to disciplinary action for not following EVMS directives. See the Universal Masking Policy and Disciplinary Action PowerPoint.

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