Guest Faculty Travel Policy

What is Covered

Airfare:  According to the EVMS Travel Policy, the cost for coach airfare will be covered for domestic flights and international flights when the scheduled flight time is less than 14 hours. Business class airfare will only be covered for international flights in excess of 14 hours.  EVMS will cover the cost of two bags.

Personal car:  Actual mileage incurred will be reimbursed at the standard IRS mileage reimbursement rate.  Please refer to www.irs.gov.  If it is less expensive to fly than drive, the lower rate will be reimbursed.

Rental cars:  Allowed if the cost of a rental car reduces the overall cost of the travel or is necessary or less expensive than taxi.

Taxi/airport limo/shuttle:  original receipts should be obtained for reimbursement.

Parking and toll receipts will be reimbursed with original receipts.

Meals:  Costs of meals will be reimbursed with original receipts for the presenter only.    

 

What is not reimbursed

Personal items, movies, entertainment, in room meals, minibar charges including alcohol and snacks; upgrades for air travel, hotel or rental car upgrades

Wine, beer, and liquor will not be reimbursed. 

ORIGINAL RECEIPTS ARE REQUIRED for reimbursement.  Electronic airline receipt is acceptable. 

 

Please complete the Faculty Expense Form and submit to the CME Coordinator.

According to the EVMS Travel Policy, the cost for coach airfare will be covered for domestic flights and international flights when the scheduled flight time is less than 14 hours. Business class airfare will only be covered for international flights in excess of 14 hours.