Courtesy and subscription clients

Anyone may have access to the library and its collections during staffed hours.

  • Hampton Roads healthcare professionals have courtesy borrowing privileges.
  • Faculty and graduate students of member institutions have reciprocal borrowing privileges. To gain access, request a consortium borrower card from your institution.
  • The general public and area businesses may pay an annual subscription fee for borrowing privileges. Currently, the fee is $50 per calendar year for individuals and $250 per calendar year for businesses.
  • A Library registration form for non-salaried and community faculty is available on the Quick Links page

For more information, please contact LaVonda Harris, at 757.446.5850 or via email at

Borrowing privileges

To obtain borrowing privileges, please fill out the appropriate client registration form:

Forms are also available in the Library. Be sure to provide proper identification (i.e., driver’s license, hospital ID badge, medical license).  Additional information on

Loan periods

  • Books: 2 weeks
  • Journals: 1 week (certain restrictions apply)
  • Audiovisual (AV) media: 1 week (certain restrictions apply)

Reference materials (including indexes, theses/dissertations and special collections) and current journal issues do not circulate. Exceptions may be made on a case-by-case basis.

All library borrowers are responsible for the safety and prompt return of items checked out in their names.

Hold requests

Students may request that circulating materials be held when they are returned. Holds may not be placed on reserve materials. Items needed urgently may be recalled and must be returned immediately. Students may request that books or journals be pulled and placed on the hold shelf. A maximum of five requests at one time will be taken per individual. Materials will be held for seven working days. If not picked up within that time, they will be returned to the collection and will not be pulled a second time. Such requests are handled at no charge on a limited basis.


Materials may be renewed at the Circulation Desk or by phone unless a hold request has been filed. A maximum of three renewals is allowed.

Returning library materials

All library borrowers are responsible for the safe and prompt return of items checked out in their names. To ensure proper credit for returning library materials, students should return them through the book drop at the circulation desk. It is requested that materials not be left on the top of the circulation desk. If the circulation service desk is closed, students should return books and journals through the book drop located in the wall outside the front door of the library. AVs, CDs, videos, AV equipment, and laptop computers should be returned only the circulation desk. Students are responsible for damage to these fragile items.

Overdue or lost library materials

Those who have overdue library materials are subject to lose their borrowing privileges. Borrowers who lose or otherwise fail to return library materials are liable for replacement cost plus a $10 processing fee.

Fines are charged for overdue reserve materials, as follows:

  • The fine rate is $1 per item per hour or any increment thereof, to a maximum $5 per item per day.
  • Daily fines are cumulative (i.e., three days overdue = $15).
  • Fines for overnight and other authorized loan periods are calculated from one hour after the library opens on the due date (i.e., from 9:00 a.m. Monday–Friday, from 10:00 a.m. Saturday and holidays, and from 11:00 a.m. Sunday). • Fines are due at the time of return.
  • Unpaid overdue fines automatically accrue against the borrower’s checkout record, semi– annual loan refunds, and affect ability to graduate.

Document delivery (ILLiad)

Courtesy and subscription clients, as well as EVMS associates, may request electronic delivery of articles from journals that EVMS owns through ILLiad, our document delivery system. Documents are provided at a cost of 15 cents per page, billable to the account you designate.

Fax Service

The library will send and receive faxes for students. Outgoing local calls are free, but there is a $1.00 charge for long distance faxes. All incoming faxes must have an accompanying cover sheet.