In planning an educational activity, there are some questions that need to be answered:

  • What type of activity are you planning?
  • Insert definitions of Course, RSS, Enduring Material, PICME
  • Why are we doing this?
  • What professional practice gap has been identified?
  • What do physicians need to know, understand and change regarding this need?

Developing a needs assessment based on this gap and identifying the underlying problem or learning needs builds the foundation of all activities. From these, objectives and goals are developed, along with content, learning methodology and assessment of the program.

Step 1 - Meet

Contact us at or 757.446.6140 to set up a meeting with our staff and your planning committee. We’ll discuss your activity in detail and assist with completing the needs assessment.

Step 2 - Apply

Complete and submit a CME application, at least three months prior to activity start date.

In addition to the CME application, please provide completed Disclosure of Financial Relationships forms for everyone on the planning committee.

Step 3 - Notify

Once the CME application and planning committee disclosure forms are received, we will notify the course director and coordinator of the status.

Step 4 - Identify, mitigate and disclose relevant financial relationships

Once approved, the course director and coordinator will obtain the following from the speakers and turn it into the CME office:

If the speaker discloses financial relationships, the course director and/or planning committee is to determine which relationships are with ineligible companies and, of those, which are relevant to the content of the activity. Once identified, the course director must notify the CME Specialist of these relevant relationships.

Relevant Relationships with ineligible companies

Mitigation Form – To be completed if the speaker indicates relevant financial relationships with ineligible companies.
Contact speakers and request a copy of the presentation to ensure the content is relevant, current, evidence-based, and unbiased.

Step 5 - Marketing

All marketing material must be approved by EVMS CME staff prior to dissemination. Content regarding CME must be verbatim and provided by the EVMS CME staff.

EVMS CME follows the Accreditation Council for Continuing Medical Education (ACCME) accreditation requirements and policies in developing educational programming for physicians as evidenced by the EVMS CME Application.