Business Travel Restrictions

Last Updated: 05-27-2021

EVMS continues to limit travel to professional meetings and conferences. Currently, the only exceptions are travel to small group working sessions directly related to funded research.

National and international business travel will be permitted after July 1, 2021, subject to the EVMS travel policies and COVID protocols as well as any additional guidance that may be issued by the CDC or Virginia Department of Health. No travel will be approved to countries listed as Level-4 Do Not Travel with the U.S. Department of State’s 4-tiered travel alert system. Read more about international travel.

In the meantime, the Continuity of Operations Task Force is continuing to monitor the guidance provided by the CDC and VDH and will adjust protocols as appropriate.

Private Travel

Last Updated: 04-29-2021 5:03 p.m.

Private travel by EVMS employees and students and travel related to Graduate Medical Education programs are governed by the following guidance.

  • No testing or quarantining is required for fully vaccinated, asymptomatic international travelers who are coming to EVMS (with FDA authorized vaccines, see the definition of a "fully vaccinated person" below). EVMS Occupational Health must have a record of immunization.
  • No testing or quarantining is required for international travelers who have recovered from Covid-19 in the past 90 days. A proof of Covid-19 positive test date is required, as is a statement from a provider indicating that person is past isolation.
  • Unvaccinated international travelers must have a negative test within three days prior to travel to USA. Additionally, they need testing on day 3-5 after arrival in the USA and they need to quarantine at home until day seven. If the test result on day 3-5 after arrival is positive, then 10 days of isolation is required as is being afebrile for 24 hours.
  • Asymptomatic Domestic travelers who are fully vaccinated with FDA authorized vaccines do not need testing or quarantining. Occupational Health must have a record of immunization.
  • Asymptomatic Domestic travelers who are not fully vaccinated do not need testing or quarantining unless there is a known exposure to Covid-19 or PUI or they are symptomatic. In that case, testing is done on day 5 with clearance after day 7 if they remain asymptomatic, and the test result is negative, or they are eligible to return according to the symptomatic employee protocol.
  • All symptomatic travelers need testing ASAP and should remain isolated until test results are available such that Occupational Health or Student Health can address each case. (The RedCap travel or post-exposure survey should be completed.)

For the purposes of this guidance, people are considered fully vaccinated for COVID-19 two weeks after they have received the second dose in a two-dose series (Pfizer-BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (Johnson and Johnson [J&J]/Janssen).

International travel

Updated 5-27-2021

The current EVMS International Travel Policy utilizes the U.S. Department of State’s 4-tiered travel alert system as the primary guide for travel approval. At this time, 80% of all foreign countries are listed as a Level-4 Do Not Travel warning based on CDC’s Travel Health notices.  See U.S. State Department updated Travel Advisory or the comprehensive travel advisory list.
 
Pre-COVID procedures do not allow EVMS business travel to countries with a Level-4 Do Not Travel warning. EVMS Risk Management is continuously monitoring how other institutions are responding to the need to resume international travel for educational requirements and professional advancement and the impact of the blanket Level 4 travel warnings.  We will work with Senior Management to determine a safe and pragmatic resumption of international travel but, at this time, we will continue following the pre-COVID procedures and not approve travel to Level-4 countries.
 
The majority of the remaining 20% of foreign countries are a Level 3 – Reconsider Travel.  This level requires additional internal review by the EVMS International Education Safety Committee Review for approval, which is facilitated through Risk Management.    
 
Per policy, unapproved international travel will not be deemed as “EVMS Travel” and, as such will not be eligible for educational credit (student or resident) or reimbursement by EVMS.  Therefore, Look Before You Book any airlines flights or other non-refundable deposits at the U.S. Department of State travel alerts and warnings and the CDC COVID Risk Assessment.