Leave of Absence

EVMS provides multiple types of employee leave to assist employees with addressing a wide variety of needs to take time away from work such as planned vacations, personal or family illness, jury duty, military service, and other activities/life events. It is our philosophy that providing generous employee leave benefits is an essential tool in trying to promote work-life balance and employee well-being.

The following policies provide the framework for the administration of EVMS’ Leave Management Program:

Paid Leave Policy

It is the policy of EVMS to provide employees with paid leave benefits that can be used for employee needs such as vacation, personal or family illness, doctor’s visits, during holidays, or other activities/life events. All paid leave benefits are provided on a fiscal year (July 1 to June 30) basis and are subject to the eligibility and utilization guidelines set forth in this policy.

Employees should refer to the Paid Leave Policy for additional information.

Policy on Leave Under the Family Medical Leave Act (FMLA)

The federal Family and Medical Leave Act (FMLA) entitles eligible employees to take up to 12 weeks of unpaid, job-protected leave for specified family and medical reasons during a 12-month, rolling-year period. Eligibility for FMLA requires at least 12 months of state service, and at least 1,250 hours worked in the 12 months preceding the Leave. A request for FMLA should be made 30 days in advance, if possible. FMLA types to include Continuous, Intermittent, and a reduced schedule. FMLA can be taken for the birth of a child, adoption/foster care, the employee’s or an immediate family member's serious health condition, and exigency leave (covered family member active duty).

Employees should refer to the Policy on Leave under FMLA for additional information. 

To apply for FMLA, employees must first register and then apply online at Absence Tracker.

Conditional Leave Policy

It is the policy of the EVMS to permit a conditional leave of absence for a maximum of ninety (90) calendar days for employees returning from FMLA in accordance with this Policy. Conditional leave is an extended leave that may only be used for an employee’s serious personal illness and may not be taken for reasons such as the birth of a child, the placement of a child for adoption or foster care, or an illness of a spouse, child, or parent.

***If additional recovery time is needed, the request for conditional leave must be received by Human Resources before an employee returns from FMLA***

Employees should refer to the Conditional Leave Policy for more information.

Parental Leave Policy

Employees that have less than 12 months of service or less than 1,250 hours of work in the 12 months immediately preceding the leave start date are eligible for parental leave under this policy upon the birth of a natural child. (Note: Employees with more than 12 months and 1,250 hours of service must take leave under FMLA and should contact Human Resources and/or consult the Human Resources Policy on Leave under the Family Medical Leave Act). The leave period will begin on the child’s date of birth and will continue for up to 8 weeks (320 hours). Parental leave may be extended for a continuing medical condition related to the birth not to exceed a total of 12 weeks (480 hours) of leave.

Employees should refer to the Parental Leave Policy for more information.

To apply for Parental Leave, employees must first register and then apply online at Absence Tracker.

Civil Leave Policy

Civil leave is granted to an employee who is subpoenaed or summoned to serve on a jury or as a non-party witness in any court proceeding. Employees who are defendants in criminal cases are not eligible for civil leave.

Employees should refer to the Civil Leave Policy for more information.

Military Leave Policy

Military Leave provides employees with up to 26 weeks of unpaid Leave in a 12-month-rolling year period. Military Caregiver Leave allows for the care of a spouse, son, daughter, parent, or next of kin who is a covered military service member and recovering from a serious illness or injury sustained during active duty. Employees are eligible for military Leave with short-notice deployment, military events and related activities, childcare/school activities, financial and legal arrangements that need to be made, counseling, and post-deployment.

Employees should refer to the Military Leave Policy for more information.

To apply for Military Leave, employees must first register and then apply online at Absence Tracker.



EVMS is committed to fostering a diverse and inclusive workplace. One of the many ways we demonstrate this commitment is to provide reasonable accommodations. Providing reasonable accommodations not only ensures compliance with EVMS policy and federal/state law, it allows EVMS to assemble a more productive and creative workforce.

The following policies provide detailed information regarding requests for accommodations based on a disability, pregnancy, childbirth, related medical conditions, and/or a sincerely held religious belief:

To apply for accommodation, employees must first register and then apply online at Absence Tracker.