Title IX Coordinators/Making a Report

Title IX Coordinators

EVMS believes that our students, faculty, and staff should be able to work and receive an education in a safe environment free from sex discrimination and sexual misconduct.  To that end, EVMS has three Title IX Coordinators, as listed below.

To ensure that EVMS remains in compliance with Title IX, the EVMS Institutional Title IX Coordinator is charged with developing, implementing, and monitoring policies regarding sex discrimination or harassment.  The Institutional Title IX Coordinator also tracks reports of sex discrimination, sexual harassment, and sexual violence to ensure that EVMS investigates and responds promptly to such complaints.

Any student or applicant for admission, employee or applicant for employment, or any other member of the EVMS community, whether guest or otherwise, who believes that they have been discriminated against on the basis of sex or the subject of sexual harassment or sexual violence (whether or not such violence is reported to law enforcement) may, in addition to seeking redress through any other available avenues, file a complaint to the Institutional Title IX Coordinator or a Senior Deputy Coordinator as indicated below: 

1. Students may contact:

             Melissa Scott, M.Ed

             Senior Deputy Title IX Coordinator for Students

             700 W. Olney Rd., Rm. 1172

             Norfolk, VA 23507

             757.446.8927

             scottmj@evms.edu

         2. Faculty, residents/fellows, or staff, may contact:

        3. Anyone may contact:

Making a Report

Note:  Both Complainants and Respondents have the right to receive Supportive Measures from EVMS regardless of whether a Formal Complaint has been filed. The Title IX Coordinator will contact a Complainant after receiving notice of possible violation of this Policy (1) to discuss the availability of Supportive Measures and (2) to explain that Supportive Measures are available with or without the filing of a Formal Complaint of Title IX Sexual Harassment.

A. Report of Policy Violation.  A report of policy violation notifies EVMS of an allegation of sex discrimination or conduct that may be sexual harassment (whether alleging Title IX sexual harassment or otherwise).  To file a report of policy violation:     

1. Send a written notice, or give verbal notice to one of the Title IX Coordinators outlined above.
2. Report online, using the online Sex Based Discrimination and Sexual Harassment Reporting Form.
3. Report using the EVMS Ethics and Compliance Hotline, or 1.800.461.9330, 24 hours a day, 7 days a week. Anonymous reports are accepted but can make it both difficult to investigate a report and to provide supporting measures to the Complainant.  Thus, while we encourage reporting in any form, providing your identity will generally allow EVMS to more fully address your concerns.  To the extent practicable, we will respect desire for confidentiality.    

NOTE:  Reports of allegations of sexual harassment will not be a Formal Complaint or allow for the informal resolution process as outlined below.

B. Formal Complaint of Sexual Harassment.  Effective August 14, 2020, EVMS has a new Policy on Resolution of Allegations of Sexual Harassment (the “Title IX Policy”).  In order for EVMS to take action on allegations of sexual harassment a Formal Complaint must be filed.  A “Formal Complaint” means a document filed/signed by the Complainant or signed by the Institutional Title IX Coordinator alleging sexual harassment by a Respondent and requesting that EVMS investigate the allegation as an incident of sexual harassment.  A Formal Complaint is generally required in order to initiate the informal resolution process or the investigation and hearing process.  In order to be Formal Complaint the document must:

1. Be filed with one of the Title IX Coordinators in person or by mail at the address listed above, or electronically by using the Sex Based Discrimination and Sexual Harassment Reporting Form.     Such a report may be made at any time (including during non-business hours) by using the telephone number or email address, or by mail to the office address, listed above.
2. Contain the Complainant’s physical or digital signature, or otherwise indicates that the Complainant is the person filing the complaint. Formal Complaints cannot be made anonymously.
3. Allege sexual harassment outlined in the Title IX Policy. 
4. Be filed by or on behalf of a complainant who is participating in or attempting to participate in the educational program or activity of the school with which the formal complaint is filed.

 If notice is submitted in a form that does not meet this standard, the appropriate Senior Deputy Title IX Coordinator or Institutional Title IX Coordinator will contact the Complainant to ensure that it is filed correctly or that the Complainant understands his or her right to file a Formal Complaint.