COVID-19 ADVISORY - In response to COVID-19, EVMS has suspended the use of its on-campus facilities, including outdoor venues, to external groups through December 31, 2021. We appreciate your understanding as we navigate through this challenging time.

We appreciate your interest in using EVMS space for your upcoming event. The primary purpose of EVMS space is to serve the growing institutional, academic and departmental events of the EVMS community, with a focus on its students, faculty and staff. 

Due to the growing needs of our institution and limited physical space and staff resources, EVMS facilities are typically at full capacity and unavailable for use by external parties. If available, priority is given to our academic/campus partners and only those events that align with the institution’s mission, vision and values will be considered.  

Please read the EVMS Event Guidelines before submitting an Event Request Form. Your request form must be completed and submitted at least 8 weeks prior to the requested date. Only requests submitted with a minimum of eight weeks lead time can be considered.

You will also find additional information to include Billing Rates for facility rental, labor and operational expenses, pricing for Audio Visual Equipment rental and services, an Inventory Request Form, a list of Approved Caterers and an Event Work Order. Once approval to use EVMS space has been given by the approval committee, EVMS Special Events will work with you directly to help facilitate your event needs.  

For questions or additional information, please contact Abby Bailey, Assistant Director of Special Events, at 757.446.6174 or