Trainees are issued two long, white lab coats, embroidered with their name and EVMS Surgery.
EVMS Surgery provides each trainee with a $300 book allowance. This allowance is to be used for educational materials such as textbooks, journals, study guides and web subscriptions. Book funds may not be used for PDAs and loupes. All funds are to be used by June 15. Any remaining balance may not be transferred to the following year. Charges may be made directly to your expense account at the EVMS Matthews Bookstore located in Lewis Hall. No charge may be completed without department approval. (Bookstore personnel will call to confirm funds are available.)
Trainees may be reimbursed for pre-approved purchases. Original receipts are to be submitted to the Program Coordinator.
Trainees receive two free meals per call at Sentara hospitals.
Professional conference attendance
Trainees are permitted to attend one education conference of their choice. They will be reimbursed for registration, airfare, hotel and meals that are within a reasonable amount. An academic travel checklist (required for all academic travel) must be completed and turned into the Education Specialist 30 days prior to travel.
The Brickell Medical Sciences Library is available to all trainees. The hospital where trainees rotate also houses a library that is available to residents. EVMS Surgery's resident lounge provides current texts, journals, Selected Readings and video collections. These materials may be signed out, according to the Honor Code system.
EVMS Surgery pays the required fees to ensure that all trainees receive American College of Surgeons resident membership annually. Membership to the Association of Women Surgeons is also paid annually for female categorical residents.
Parking is provided free of charge to all residents on the Eastern Virginia Medical Center complex and at all affiliated teaching institutions located off campus.
The boards of individual specialties may have specific requirements for the amount of time spent in a training program. If an extended leave of absence, for any reason, is necessary, the trainee should discuss the effect of the leave on the requirements and duration of the training program.
Leave: Three weeks (15 scheduled workdays) free of clinical or fellowship duties, per academic year. Leave requests must receive approval in advance from the program director, and trainees should check with the program director regarding program-specific policies. Leave requests will not be approved during the first week of July or last week of June. The number of leave days will be prorated if the GME trainee's start date is other than July 1.
Sick Leave: Sick leave may be authorized with full pay and benefits for a period not to exceed four weeks. Extended leaves require documentation from the treating physician. The number of sick days will be prorated if the GME trainee's start date is other than July 1.
Maternity Leave: Leave is provided through a combination of sick leave and vacation leave.
Paternity/Adoption Leave: Leave is provided through the use of vacation leave.
Holidays: Graduate Medical Education trainees are responsible for the clinical care of the patients within the educational program. To this end, trainees are not afforded the standard institutional holidays. The education committee of each individual training program has a set policy, which guides the provision of national, state and religious holidays.
Educational Leave: Subject to approval by the program director.
Dental Insurance: A dental insurance policy is available to trainees. The premium is the responsibility of the trainee.
Health Insurance: Trainees are provided group health insurance. The institution offers several policy options, and the trainees are covered for the lowest premium option at no cost. If the trainee chooses a more expensive policy or wishes to add a spouse or dependent children, the cost of the coverage selected will be the responsibility of the GME trainee.
Life Insurance: GME trainees receive one times their base stipend in group term life insurance at no cost. Voluntary Supplemental Life Insurance is available at full cost to the GME trainee.
Long-Term Disability Insurance: EVMS provides group long-term disability insurance at no cost to the GME trainee. Once approved by the insurance carrier, the benefit is 60% of monthly base stipend after a 6-month waiting period. Supplemental long-term disability is available at full cost to the GME trainee.
Professional Liability Insurance: The institution provides professional liability insurance covering medical activities clearly defined within the scope of the training program at no cost to the trainee. Activities outside the program are not covered by the profession liability insurance provided to trainees of Eastern Virginia Medical School.
Retirement: Eastern Virginia Medical School offers numerous retirement plan options. GME trainees are eligible to start their own contributions at any time. GME trainees are not eligible for company contributions.
- TIAA currently offers numerous equity funds, money market accounts and a fixed rate of return fund.
Short-Term Disability Insurance: EVMS provides group short-term disability at no cost to the GME trainee. Once approved, the benefit provides 100% of monthly base stipend after a 14-day elimination period, and all paid leave has been exhausted.
Vision: Voluntary vision coverage is available to GME trainees. The cost of the coverage selected will be the responsibility of the GME trainee.
Benefit rates and enrollment
Medical, dental and vision insurance rates are subject to change on July 1. Any changes in rates will be reflected in June stipend checks.
EVMS has negotiated discounts for faculty, staff and trainees. Current residents and fellows can access a list of these discounts in myPortal.