Application Procedures

Processing of Applications

The Histotechnology Program has a centralized rolling admission mechanism based predominantly on regular admission and, to a limited extent, early placement decisions.  Students are eligible to apply during their senior year of undergraduate studies for regular admission and at the end of their third year for early placement.  All student applications are submitted electronically.  The application fee is a non-refundable $125.  A student can apply via online-portal access (GradCAS) commencing in October for application for the August entering class.  Applications are deemed complete upon successful attainment of the baccalaureate degree with all the required prerequisite courses, receipt of all official academic transcripts and three letters of recommendation to the Admissions Office at EVMS.  Qualifying GPA will be weighed from both Baccalaureate and Graduate degrees to reach the determination of whether the applicant meets the minimum GPA of 3.00 using a cumulative weighted average.

The program sends out conditional acceptance offers via the online application system (GradCAS).  The applicant is given the option to electronically accept or decline the acceptance offer within 10 days.  If the applicant accepts the offer, they are directed to agree to the following:

a. Must open the Conditions of Acceptance PDF and then acknowledge.

b. Must open the Technical Standards PDF and then acknowledge.

c. Must read the NAACLS required letter from the Program Director stating that currently the Program is not accredited and if the Program is not granted accreditation in a timely fashion that the students have the potential risk for non-eligibility to take the ASCP examination.  After reading the letter, the students must acknowledge that they have read the letter in order to proceed with the application process.

d. Must enter credit card information and pay the $300 deposit fee.


If the student does not open the PDFs or confirm acknowledgement of the above stipulations, their application will not progress in the system and the student’s application will not be finalized. 

If the applicant declines the acceptance offer, an email notification goes out to the Program Director and to the Admissions Office.

Effective February 1, 2021, the Histotechnology Program is now participating in the Graduate Centralized Application Service (GradCAS).

  • Log into the GradCAS, create a username/password, and complete and submit the online form, including your personal essay, job history, and CV/resume, along with the $125 application fee. If you cannot complete the form in one sitting, your information can be saved, and you may return to finish the process.
  • Following the online instructions, applicants must contact every college or university attended and request transcripts to be sent directly to GradCAS.  GradCAS only accepts electronic transcripts from:
  • To send transcripts to GradCAS by mail, download a transcript request form after you enter each institution in GradCAS.  Send the transcript request form to the registrar at the institution and mail it to:

        GradCAS Transcript Processing Center
        P.O. Box 9217
        Watertown, MA 02471

  • Submit three letters of recommendation from faculty who can realistically evaluate your abilities and probability of success in the program. 
  • List all related work or volunteer experience.

Completed GradCAS Application

  • A completed application requires all essential documentation to include: all official transcripts, 3 letters of recommendation from course faculty, a personal statement and a resume/CV as well as the application fee of $125
  • All coursework must be entered in GradCAS in the Transcript Entry section
  • Incomplete GradCAS applications WILL NOT be reviewed


International Applicants

Translation: If the academic institution that you attended does not issue documents in English, the credentialing agency will require that you submit a word-for-word translation of your transcripts. You can contact University Language Services to submit your transcript for translation and instruct them to send the translated transcript to the credentialing agency you choose.

Transcript Evaluation: International students whose native language is not English may contact one of the following credentialing agencies to submit transcripts for official evaluation: World Education Services or Educational Credential Evaluators. You must provide both a course-by-course evaluation report along with an overall GPA calculation. Instruct the credentialing agency to send the official evaluation (and translation) directly to the GradCAS at the following address:

        GradCAS Transcript Processing Center
        P.O. Box 9217
        Watertown, MA 02471

NOTE: GradCAS will ONLY accept the evaluation report from the credential agency.  Do not send your foreign transcript to GradCAS.

TOEFL: International applicants, whose native language is not English, must take the TOEFL exam and receive a score as follows: Paper-based test: 550; Computer-based test: 213; iBT exam: 80. Please go to the ETS website to take the TOEFL exam, and request your TOEFL scores be sent directly to the GradCAS and use the Code B886. ETS reports scores for two years after the test date. If you have previously taken the TOEFL but the two-year period has expired, the program will accept a personal copy if available.

Application Submission

Early Admission: Applications should be submitted by Feb. 15 for early admission consideration.

Applications received after Feb. 15th and before Aug. 10th will be considered based on merit and space availability. Applications will be reviewed as soon as possible, and students will be notified of the admissions committee decision based on having been granted an interview. Students who plan to seek financial aid are advised to submit their applications as early as possible. Upon acceptance into the program, a $300 nonrefundable matriculation fee (which will be credited toward the first semester's tuition) is required to secure class placement.

 Applicant Help Center

Admissions and Enrollment

For any other admissions questions, please contact Admissions and Enrollment:

School of Health Professions
Admissions and Enrollment
Attention: Histotechnology Program
Eastern Virginia Medical School
700 W. Olney Road, Room 1155
Norfolk, VA 23507-1607

Tel: 757.446.7437 | 757.446.7153
Fax: 757.446.8915