Residency Program Application Process

Ghent Family Medicine will only review completed applications sent to us via ERAS by our deadline which is November 1, 2013.

Electronic Residency Application Service (ERAS)

Our residency accepts applications via ERAS, the Electronic Residency Application Service of the Association of American Medical Colleges, available at or 202-828-0413.

We will not prescreen applications.

Emailed, faxed, or mailed applications will be discarded.


Your ERAS application must include:

  • personal statement
  • medical school transcript
  • medical school dean’s letter
  • at least 3 clinical letters of recommendation based on experience not longer than three years ago.   (letters written based on research experience will not meet this requirement) 
  • digital photograph
  • electronic transmission of USMLE or COMLEX transcripts

Applicants with previous residency training also must submit:

  • letter of recommendation from previous residency director(s)
  • in-training exam scores
  • schedule of rotations completed at previous residency

International Medical Graduates:

In General

We do review complete ERAS applications of international medical graduates with outstanding academic records.  To be competitive, an applicant should have experience that demonstrates interest in family medicine or primary care medicine. Letters of reference must address the applicant's suitability for family medicine training, including motivation, interpersonal skills, clinical skills and medical knowledge.

U.S. Clinical Experience

Applicants must have at least 900 hours of U.S. clinical experience, or a combination of U.S. and Canadian or U.K. clinical experience.  This would equate to about 5 months of full-time, 40 hour per week experience at a minimum.   U.S. experience should take place in both outpatient primary care and inpatient settings.   It should include family medicine experience, or a combination of U.S. experiences that are important components of family medicine (such as several months each of internal medicine, pediatrics, and OB/GYN). At least some of this experience must be hands-on.  Observation/ shadowing can be included in the 900 hours.  Research experience would not be counted.  Letters of reference must address the applicant's suitability for family medicine training, including motivation, interpersonal skills, clinical skills and medical knowledge.   The minimum experience must be attained by our application cutoff date, which is November 1.


  • Both USMLE and COMLEX will be accepted
  • There are no passing score cut-offs on any of the exams
  • Applicants with more than one failure between the two Steps will not be considered

Year of Graduation

Only applicants who have graduated from medical school within the last five years will be considered.

Spoken/Written English Language Ability

Excellent spoken and written English is an important skill for all candidates. A successful resident must be able to communicate with their patients with reliable precision and sensitivity, to reliably produce meaningful two-way understanding.  Additionally, a certain amount of acculturation is expected and needed in order to function effectively.   


Ghent Family Medicine will sponsor J-1 visas only. 

Additional requirements for international medical graduates:

  • Valid and current ECFMG certificate for IMG's who have completed medical school
  • Passing scores on USMLE Step 1, Step 2 and CSA exams for IMG's who are still in medical school
  • At least three recent (within the last three years) clinical letters of reference based on U.S., Canadian and/or U.K. experience.  Research experience does not meet this requirement.
  • At least one letter of reference that reflects your U.S. primary care clinical experience.


Credit for Previous Residency Experience

For the 2014 Match, we plan to accept only candidates for PGY-1 positions.  We will not be able to offer any advance placement credit.

If you have questions, please contact:

Cathy Flynn or Ally Hemphill
Ghent Family Medicine Residency Coordinators
757.446.5738   or   757.446.5952