Here you can find answers to the most common questions we are hearing from students, staff and faculty. This page will be updated regularly as additional information is provided:

General Questions

Last Updated: 03-23-2020 3:39 p.m.

No. The campus, as well as EVMS Medical Group, will remain open. Some staff members are now working remotely.

All classes for the School of Health Professions started being delivered online on Monday, March 16, 2020. All M1 and M2 classes will be delivered online beginning Monday, March 23, 2020, immediately following spring break. All MD and Health Professions students are being recalled from all clinical rotations effective immediately and until further notice.

Get more updates through the EVMS Communications page.

Last Updated 03-13-2020 3:20 p.m.

The Brickell Medical Sciences Library will remain open until further notice. While some services will be limited, library staff will be able to help with literature, document delivery and answer questions about resources.  

  • All staff will be accessible via telephone or email.
  • Voice mail will be set up providing some instructions on whom to call with questions.
  • Normal business hours are posted on our web page; last minute changes will be posted on library doors and voicemail message at the following numbers: info desk 757-446-5851, circulation/document delivery 757-446-5845/5850.
  • For additional help, email service desks at library@evms.edu and illiad@evms.edu for document delivery information.

Exposure and Illness Questions

Last Updated 03-13-2020 2:31 p.m.

Symptoms are fever, cough and shortness of breath. Seek medical advice if you develop symptoms, and have been in close contact with a person known to have COVID-19 or if you live in or have recently been in an area with ongoing spread of COVID-19. Find an additional EVMS resource on symptoms.

Last Updated 03-16-2020 3:16 p.m.

Tips to prevent the spread of the illness:

  • Avoid close contact with people who are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Avoid touching your eyes, nose and mouth.
  • Clean and disinfect frequently touched objects and surfaces.
  • Stay home when you are sick except to get medical care.
  • Wash your hands often with soap and water for at least 20 seconds.

Find a helpful poster of this information here.

Find a video with helpful tips here.

Last Updated 03-18-2020 12:42 p.m.

Call your primary-care doctor by phone to be screened for symptoms. You can find a quick list of symptoms here.  

 

If you require testing, you will be scheduled an appointment for drive-though testing. Clinical sites will provide directions to the drive-through site on campus. Clinical staff wearing appropriate protective equipment will swab patients through the windows of their vehicles, eliminating the need for patients to exit their cars and minimizing exposure to others. THIS TESTING IS NOT AVAILABLE TO THE GENERAL PUBLIC and can only be obtained only with an appointment.

Last Updated 03-18-2020 12:43 p.m.

Employees who have an EVMS primary-care physician can call their doctor for pre-screening and, if warranted, be scheduled an appointment for the drive-through site. Employees who do not use an EVMS primary-care physician can complete a phone screening with EVMS Occupational Health and, if warranted, be scheduled for a drive-through appointment. THIS TESTING IS NOT AVAILABLE TO THE PUBLIC and can only be obtained only with an appointment.

Last Updated 03-18-2020 12:44 p.m.

If the family member has an EVMS primary-care physician, they can call their doctor for pre-screening and, if needed, be scheduled an appointment for the drive-through site. If the family member does not use an EVMS primary-care physician, they can complete a phone screening with EVMS Occupational Health and, if needed, be scheduled for a drive-through appointment. THIS TESTING IS NOT AVAILABLE TO THE PUBLIC and can be obtained only with an appointment.

Last updated 03-18-2020 12:45 p.m.

You are eligible for the drive-through screening process. Residents who have an EVMS primary-care physician can call their doctor for pre-screening and, if needed, be scheduled an appointment for the drive-through site. Residents who do not use an EVMS primary-care physician can complete a phone screening with EVMS Occupational Health and, if needed, be scheduled for a drive-through appointment. THIS TESTING IS NOT AVAILABLE TO THE PUBLIC and can be obtained only with an appointment.

Last Updated 03-18-2020 12:46 p.m.

Call the Student Health Clinic at 757.446.5700. You will receive a pre-screening and, if warranted, be scheduled an appointment for the drive-through site.  THIS TESTING IS NOT AVAILABLE TO THE PUBLIC and can be obtained only with an appointment. 

Last Updated 03-18-2020 12:46 p.m.

Clinical protocols have been established and are available on a special COVID-19 resource website. You must use your network log-in credentials to access this information.  https://myportal.evms.edu/covid-19resources/

Remote Work Questions

Last Updated 03-18-2020 12:49 p.m.

Your supervisor will determine whether you are essential personnel or if you can work effectively from home. You MUST have supervisory approval to begin working remotely. Evaluate what tools you will need. BEFORE leaving campus, be sure to address your email and phone access and possibly request a VPN:

  • Email: Set up your DUO two-factor authentication for email.
  • Phones: Consider how to handle phone coverage and forwarding.
  • VPN: Decide if you need a virtual private network (VPN) authorization, and submit a hard-copy request form signed by your supervisor.

Last Updated 03-18-2020 12:50 p.m.

Before you leave campus, make sure you have established your DUO two-factor authentication to use EVMS webmail remotely. To reach the directions, you will need to log in to myPortal. DUO two-factor authentication is available here.

Last Updated 03-18-2020 12:50 p.m.

You may need a virtual private network, especially if you handle sensitive personnel, medical or student records. If you and your supervisor determine a VPN is needed, you must submit a printed and signed NIC Staff Virtual Private Network (VPN) Request Form. Find the form in the myPortal forms search under “VPN” Please note: the link is in the bold blue type.

Please be aware the network center is handling a historic volume of VPN requests. Your patience is appreciated.

Last Updated 03-18-2020 12:52 p.m.

Contact Telecommunications telehelp@evms.edu if you need to arrange to have phones forwarded offsite.

Last Updated 03-17-2020 11:41 a.m.

If you have questions or need assistance from Human Resources, please call ahead at 757.446.6043 prior to visiting as staffing is limited. Badging services are suspended and no ID badges will be available until further notice.

Supervisors

Last Updated 03-19-2020 9:16 a.m.

Tell the employee to contact Human Resources. All employee illnesses are being routed through Occupational Health, and Human Resources will notify you about the disposition. Employees must NOT return to work until cleared and you are notified by Human Resources.

If an employee reports to work without approval, please contact Human Resources immediately.

Last Updated 03-19-2020 9:16 a.m.

You should send the employee home immediately. Both you, as the supervisor, and the employee need to contact Human Resources. Contact Housekeeping to have the office cleaned. All employee illnesses are routed through Occupational Health, and Human Resources will notify you about the disposition. Employees must NOT return to work until cleared and you are notified by Human Resources. Please refer to the EVMS Communicable Disease Policy.

If an employee reports to work without approval, please contact Human Resources immediately.

Last Updated 03-20-2020 3:24 p.m.

You need to notify Human Resources immediately. 

Last Updated 03-19-2020 9:18 a.m.

EVMS has updated several policies to address multiple leave and related pay scenarios. If employees have questions regarding available leave and related pay issues or any other benefits-related questions, please have them contact Human Resources.

Event-Related Questions

Last Updated 03-13-2020 9:12 a.m.

  • All institutionally sponsored events beginning Monday, March 16, 2020, and until further notice have been canceled. This includes Match Day. We intend to make a decision about commencement-week activities by March 27, 2020.
  • EVMS strongly discourages non-essential gatherings of 10 or more people. Organizers should consider postponing the event/meeting or using remote technology to help avoid the spread of the virus. The 10-person limit is based on guidance from our health experts, the CDC and is consistent with practices at a range of institutions.
  • Meetings and events of any size should be reconsidered. Consider using teleconferencing as an alternative. Find details under the remote section of Faculty and Staff Guidance. 

Last Updated 03-26-2020 1:15 p.m.

In response to COVID-19 and evidence of its likely progression over the next few months, all institutionally sponsored events have either been postponed or canceled. EVMS Commencement will not take place as currently planned. The institution is exploring alternatives to mark this important occasion for the Class of 2020. We will communicate updates as we have them. Please visit the Meetings and Events page for updates.

Last Updated 03-23-2020 4:05 p.m.

In light of the declaration of a state of emergency for Virginia and in keeping with our steadfast commitment to the health and wellbeing of the EVMS community, Match Day was not held in the customary manner this year.  Watch a video of the alternative celebration.

Travel Questions

Last Updated 03-20-2020 1:35 p.m.

EVMS is strongly recommending all personal travel be postponed due to COVID-19. COVID-19 outbreak locations are rapidly changing, as are CDC, US State Department and state health department guidelines. This guidance applies to all employees, including faculty, staff and residents. Read more about specific travel policies on the Travel Guidance page.

Last Updated 03-23-2020 4:08 p.m.

No. All domestic and international travel for conferences, meetings, events and awards is prohibited until further notice. See the travel guidance page for more information including reimbursement information.