Explore Faculty and Staff Guidance

Last Updated: 03-25-2020 11:48 a.m.

Managers should observe the Communicable Disease Policy linked below. If an employee needs screening, the employee should call Occupational Health at 757.446.5870 (do not report in person). Managers should ensure that the individual’s work area is properly cleansed.

As EVMS continues to monitor COVID-19, compensated faculty and staff should review the following workplace policies and guidance. Be aware that this information likely will change as the situation evolves and more becomes known. Questions may be directed to Human Resources at 757.446.6043.

DO NOT REPORT TO WORK if you experience symptoms of COVID-19 (i.e., cough, fever, shortness of breath or difficulty breathing), have been diagnosed with COVID-19, or have been in close proximity with someone diagnosed with or suspected of having COVID-19. Employees must contact Human Resources immediately and notify their direct supervisor they will be out. Human Resources will also follow up with supervisors after speaking with the employee.

If you have questions or need assistance from Human Resources, please call ahead at 757.446.6043 or email evmshr@evms.edu prior to visiting as staffing is limited. Badging services will be intermittment. Please call ahead at 757.446.6043 or email evmshr@evms.edu for additional information.

Due to the activation of the continuity of operations plan, departments may approve remote work. If remote work is approved, managers must provide a list to HR identifying the employees working remotely.

Please see links below to applicable EVMS policies. (Note: You must be logged in to myPortal.evms.edu before you can access each of the documents below. Log in to myPortal here and then paste the url's linked below to download the policies.) 

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Childcare Resources

Last Updated: 03-26-2020 2:07 p.m.

For the convenience of employees in search of childcare assistance, below are links to some resources.

Another resource is Child Care Aware of Virginia (1-866-KIDSTLC). This site provides up-to-the-minute information on which child care and family day homes are open.

All information and content provided or available through the third-party site links above are provided for convenience and are for general informational purposes only. EVMS has no relationship with, or control over, the service providers listed and does not recommend or endorse any service provider, or the contents of their third-party sites.

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Preparing for remote work

Last Updated: 03-20-2020 3:21 p.m.

EVMS is reviewing alternative work arrangements, including telecommuting and working remotely, while recognizing that some work must continue on campus. If appropriate, you should inventory your needs to work remotely and be prepared to institute that as soon as you are notified of changes.

  • Telework and Remote Work Policy
  • Remember to take your devices (laptop, phone, tablet) home with you each day.
  • Ensure your personal devices are secure. Check with the Network Center (comphelp@evms.edu) if you are uncertain.
  • If you are asked to work remotely and you need access to network resources, make sure to test your VPN connection or request one from the Network Center (comphelp@evms.edu).
  • EVMS has instituted dual factor authentication to access Outlook Webmail. If you have not downloaded and registered for the DUO software application, contact the Network Center (comphelp@evms.edu).
  • Contact Telecommunications telehelp@evms.edu if you need to attange to have phones forwarded offsite.

EVMS provides BlueJeans as an institutional service for teleconferencing as an alternative to in-person meetings. This guide contains information on how to request use of the service and how to setup your virtual meetings. BlueJeans Resource 03-18-2020 

There is a team of seasoned online faculty, instructional designers and instructional technologists on standby to help with this transition.

  • Cynthia Cadieux, PhD, RDN, Associate Dean for Educational Assessment and Evaluation, Director of Medical and Health Professions Education, Associate Professor of School of Health Professions
  • Brielle Ashley, Assistant Director of Distance Education
  • Amanda Burbage, Instructional Designer
  • David Bilberry, Instructional Designer
  • Kyle Zeltmann, Instructional Technologist

There is a Rapid Online Course Conversion website (EVMS login required) to assist with the transition. There you will find videos, webinars and guides to get started and troubleshoot most problems.

The fastest way for faculty to get help is to complete a service request ticket accessible through the Faculty Resources tab in Blackboard or the Sharepoint site.

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Health and Wellbeing

Last Updated: 03-25-2020 12:17 p.m.

  • Practice and promote good hygiene. Wash your hands often with soap and water for at least 20 seconds, especially after you have been in a public place, or after blowing your nose, coughing or sneezing.
  • Lower your risk at meetings and events. Avoid gatherings of 25 or more, do not shake hands and encourage phone or video conferencing whenever possible.
  • The Employee Assistance Program can provide counseling and other resources to help employees deal with mental health issues and a wide range of other employee issues.
  • Many people are experiencing stress and anxiety as a result of COVID-19. Remember that EVMS health plans offer comprehensive coverage for both physical and mental health care. EVMS also encourages self-care during these stressful times. Remember that sleep and exercise promote immune system capacity.
  • Tips on coping during the COVID-19 outbreak from physician and author Russ Harris.
  • Please review guidelines for donning and doffing personal protective equipment.

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