Oct. 3, 2021

Sent on behalf of the Continuity of Operations Task Force and Human Resources

As a reminder to the campus community, EVMS faculty and staff who are experiencing COVID-19 symptoms or who may have been exposed to COVID-19 in a non-clinical setting must follow the reporting process.

Employee Protocol (Faculty, Staff, Residents and Fellows)

If you think you were exposed to a COVID-19 positive person, a Person Under Investigation (PUI), or have developed symptoms that you think might be consistent with COVID-19, please follow the instructions listed below. You will need to have basic information about the COVID-19 positive person you were exposed to, including the date of the contact/exposure and the date the COVID-19 positive person was tested (if known).

STEP 1: TAKE THIS ACTION

  • If you have symptoms: Notify your supervisor that you have symptoms and then go home (if at work) or stay home. Complete Step 2.
  • If you believe you were exposed to COVID-19, notify your supervisor and complete Step 2 from your current location.
  • If you are sent home by your supervisor, go home immediately and then complete Step 2. 

STEP 2: TAKE THE SCREENING SURVEY AND NOTE YOUR DISPOSITION

  • Complete and submit the REDCap EVMS/EVMS Medical Group Exposure Survey.
  • Once you click on the button to submit the survey, you will see a "disposition" based on your responses. Read the disposition carefully and print it if possible.

STEP 3:  DO AS FOLLOWS BASED ON YOUR DISPOSITION NOTICE

Low-Risk Disposition: Notify your supervisor of your disposition and stay at work, or if at home, you may return to work on the schedule as approved by your supervisor.

High-Risk Disposition: Go home immediately (if at work), or if at home, stay home. You may not return to work until Occupational Health clears you for return. You must also:

  • Notify your supervisor of your disposition.
  • Complete the Close Contact Report and provide it to your supervisor within 24 hours.
  • If Occupational Health has not contacted you by noon the next business day, call them at 757.446.5870. In case of urgency or concern and only outside of Occupational Health normal business hours (Monday through Friday, 8:30 a.m. – 4:30 p.m.), you may call their exposure pager at 757.669.1157.

STEP 4: FOLLOW THIS STEP ONLY IF OCCUPATIONAL HEALTH TELLS YOU THAT YOU NEED TO BE TESTED FOR COVID-19

  • If Occupational Health tells you that you need to be tested for COVID-19, call the EVMS Medical Group Quality Office at 757.451.6232 to schedule your drive-through testing. Testing is available by appointment only.
  • Print the applicable self-monitoring form (Symptomatic or Asymptomatic) from the EVMS COVID-19 website and start monitoring your symptoms according to the instructions on the form. Failure to follow the instructions on the form will delay your return to work clearance.
  • Test results are provided via phone by the EVMS Medical Group Quality Office. (Please note that Occupational Health does not provide test results.) On average, it takes three days to receive test results, but it could take longer.

Negative test results are provided during normal business hours Monday through Friday. Positive results are provided as soon as test results become available to the EVMS Medical Group Quality Office.

NEGATIVE TEST RESULTS DO NOT AUTHORIZE YOU TO RETURN TO WORK ACTIVITIES. THE FOLLOWING STEPS MUST BE FOLLOWED IN ORDER TO BE CLEARED TO RETURN TO WORK.

  • When you receive your test results, contact Occupational Health by phone at 757.446.5870 or email at occhealth@evms.edu. They will provide you with further instructions regarding your return to work clearance.
  • At the appropriate time, based on the instructions in the self-monitoring form or your communication with Occupational Health, you will need to send your self-monitoring form to Occupational Health. Occupational Health will then review your test results and self-monitoring form to ensure that you have met the return-to-work clearance criteria. They will then issue you a return-to-work clearance notification, if indicated.
  • If you are not cleared to return to work, Occupational Health will inform you of the required next steps to be taken before you can be cleared. You may not report to work until cleared by Occupational Health.  
  • For clinical operations, EVMS/EVMS Medical Group faculty, staff, residents and fellows should not be scheduled for duty until the employee has received a return to work clearance notification from Occupational Health. 

Please remember that the process outline above was created to keep our campus community safe. Thank you for continuing to do your part.

As always, you can find complete, updated campus protocol and COVID-19 information on the EVMS COVID-19 website.

 

Find the most up-to-date protocol under What Should I Do?