Last updated: 09-15-2021

Each department is responsible for ensuring that any individual invited to campus by the department has a legitimate business purpose to be in EVMS facilities, is aware of required EVMS safety protocols, and is not exhibiting signs of illness.

Directive for volunteers

Volunteers on the EVMS campus will have to conform to the universal vaccination and masking directives that apply to employees and students.

Human Resources and Occupational Health are responsible for the onboarding of volunteers and that process mirrors onboarding of employees where applicable. Learn more about the volunteer process on the Human Resources website.

In the majority of cases volunteers do not meet the typical definition of a "visitor" because they are on campus for extended periods, ranging from several months to several years. They also perform tasks and training alongside employees and students in all settings (i.e. office, labs, and clinic).

Volunteers will be training/observing in our work environment alongside our employees and students and therefore must fulfill the universal vaccination and masking requirements that are required of our employees and students.

Protocol for campus visitors

Visitors include applicants for employment or educational programs, vendors performing service or maintenance on EVMS equipment, vendors performing on-site technical services, sponsors conducting site visits, speakers and panelists and other visitors whose business cannot be conducted remotely.

The following protocol applies to all visitors who will be on campus for no more than five days.

Any visitor who will be on campus for more than five days must complete training in Blackboard. Please contact the General Counsel's office for training enrollment.

Prior to arrival

  • Send the Dear EVMS Visitor Letter to the visitor. It may be sent as a stand-alone email or can be added to other correspondence such as an interview invitation.

Upon arrival

  • Department personnel must meet the visitor(s) at a designated security checkpoint.
  • Present the visitor with a Health Status Certification, including the Four Steps to a Safer Campus information sheet, and a COVID-19 Vaccine Status Certification. Have the visitor review and sign both certification forms and provide them with a copy. A copy of the signed certifications must be mailed to the General Counsel's office, Waitzer Hall, Suite 1173 or scanned to OGC@evms.edu.
  • Visitors may not be admitted to campus if they are exhibiting symptoms of illness or if they refuse to sign the Health Status Certification. Visitors may not remain on campus if they develop symptoms of illness.
  • Ensure that ALL visitors wear a mask at all times while on campus unless the visitor is alone outdoors or in his/her own space indoors.

Four steps to a safer campus

To ensure the safety of all members of the EVMS community, all visitors must be symptom free and follow EVMS safety protocols as follows:

1. Health Monitoring

Any visitor with any of the following symptoms will not be admitted to EVMS facilities

  • Fever (subjective or objective) ≥ 100.0 F
  • Signs/symptoms of a lower respiratory illness (cough or shortness of breath)
  • Loss of sense of taste or smell
  • Sore throat
  • Other symptoms such as muscle aches, nausea, vomiting, diarrhea, abdominal pain, headache, runny nose, fatigue.

All visitors will be asked to certify their health status and COVID vaccination status upon arrival and must self-monitor their health for the symptoms listed above each day while visiting the EVMS campus.

2. Social/Physical Distancing

A minimum of 6 feet of distance must be maintained between unvaccinated individuals.

3. Face Masks/ PPE

Face masks are required to be worn in all clinical areas by vaccinated and unvaccinated individuals, and in all common areas at all times including, in classrooms, lecture halls, conference rooms, labs, hallways, elevators, restrooms and building entryways.

Anyone refusing to wear a mask will not be admitted to EVMS facilities. Gloves, eye protection or other PPE must be worn as directed by the department you are visiting.

4. Hand Hygiene

For masking to be successful, it must be accompanied by hand hygiene, which includes frequent handwashing or use of alcohol-based hand sanitizer