| Requesting a
Duplicate Diploma
In
accordance with the Family Education Rights and Privacy Act (FERPA),
only the individual earning the diploma can request it.
The Eastern Virginia Medical School
typically issues only one diploma to each graduate of EVMS.
The signatures of EVMS officials may
not be the same as those on the original diploma since the signatures of
former officials are not maintained on file. As a result, diplomas are
reissued in the current format and bear the signatures of current EVMS
officers, no exceptions.
In case of loss, theft, or destruction
of an original Eastern Virginia Medical School diploma, replacement
diplomas can be obtained by filing a request with the Office of the
Registrar. To request a replacement send a letter stating the reason for
the replacement and a check or money order in the amount of $30US made
payable to Eastern Virginia Medical School. Requests should be sent to:
Eastern Virginia Medical School
Office of the Registrar
700 Olney Rd.
Norfolk, VA 23507
Preparation of the document may take
four to six weeks. When the diploma is ready, it will be sent via
insured and certified mail. Letters of request must include the
following information:
- Full Name
- Diploma Name (name recorded on the
original diploma)
- Degree Awarded
- Date the degree was granted
- Original Signature
- Shipping address including a
telephone number or e-mail address
Please note:
- Damaged diplomas MUST be returned
in order to process the request.
- If a diploma is destroyed in fire
or any other catastrophic event, we require a copy of the insurance
or policy report.
- If a diploma was stolen, we
require a copy of the insurance or policy report.
- If the diploma is lost in a move,
we require some type of proof be it insurance or sworn/notarized
statement stating the facts.
- Legal Name Changes: Original
diploma must be returned, along with documentation (copy of driver's
license, court order with name change)
- In cases where additional diplomas
are required for professional practice, the holder must submit a
notarized declaration of the requirement for each diploma and of the
address at which the diploma will be displayed.
NOTE: All diplomas will have re-issued
printed in the right hand corner with the date it was re-issued. |
