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Student
Withdrawal Refund Policy
When a student
withdraws,
is asked to withdraw, or takes a leave of absence from the
Eastern Virginia Medical School (EVMS), he or she
must complete a
Student Status Change Form
 available from the Office
of Student Affairs. The Office of Student Affairs
will sign and forward the Request to all
appropriate parties. Please refer to Student Withdrawal
Process to determine withdrawal
date.
Upon
determination of student's withdrawal date, EVMS
will calculate and refund any unearned tuition
and fees within 20 days. Depending upon the
withdrawal date, the student may be required to
repay all or part of the financial assistance he
received.
Tuition and fees
will be charged on a percentage basis, based on
the class week during which the student
withdraws. A class week is defined as the period
beginning on Sunday and ending on the succeeding
Saturday. A separate schedule of refund
percentages exits for each class year of each
program. (See Refund Schedules.)
Acceptance deposits will not be
refunded.
The student
should refer to the Withdrawal Process
for complete withdrawal procedures.
Determining
the Refund Amount
The following
procedures are used to calculate the amount of
tuition and fees to be refunded.
- The refund
percentage is obtained from the appropriate
refund schedule and applied to the total amount
of tuition and fees charged for the enrollment
period. This is the amount to be refunded to
lenders of non-title IV funds and/or the
student.
-
Unless mandated
otherwise, the refund of non-title IV funds
is then distributed in the following
order:
- Primary
Care Loans (PCL)
- Loans for
Disadvantaged Students (LDS)
- Military
Scholarships
- Tuition
Assistance Grant (TAG)
- Institutional Funds
- Alternative Loan Program
(ALP)
- Student
- If the
student was the recipient of any Title IV
funds, a separate calculation will be performed
to determine the amount to be refunded to Title
IV lenders, as prescribed by the Department of
Education. (See Title IV
Refunds
.)
- The
appropriate refund percentage obtained in #1
above is also applied to any Title IV funds. If
this amount is less than the amount actually
refunded to Title IV lenders, the student may
be liable for the difference.
Leave of
Absence
Students who are
on an approved leave of absence are considered to
have withdrawn for the purpose of Return of Title
IV calculations. See Leave of Absence
Policy.
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