 Standards of Satisfactory Academic Progress
Federal law and regulations require that all students receiving financial assistance
from federal Title IV funds maintain satisfactory academic progress. The
following policy presents the standards adopted by Eastern Virginia
Medical School.
M.D. Students
The academic requirements for medical students include the satisfactory completion
of the curriculum prescribed by the faculty. The progress of each student is monitored
carefully by Student Progress Committee at the end of each term.
Grades of Honors, High Pass, Pass or
Fail are given to M.D. students. In order to maintain financial aid
eligibility, an M.D. student must successfully complete the
required courses, clerkships or electives receiving a grade of Pass,
High Pass or Honors. Determination of satisfactory academic progress for
medical students is made by the Student Progress Committee, which reviews the progress of
failing and marginal students at the middle and end of each term.
Eligibility for federal aid will not extend more than one
academic year beyond the minimum required to complete the full course of study. The years
do not have to be continuous.
Health Professions Students
The academic requirements for health professions students include the satisfactory
completion of the curriculum prescribed by the faculty. The progress of
each student is monitored carefully by program directors and the Health
Professions Student Progress Committee at the end of each term.
Grade Requirements
The Medical School has established the following standards for a health professions student
to be eligible to receive Title IV assistance, as well as to enroll.
- Grades
of A, B, C, D, and F, (Pass or Fail are granted by certain programs) are
given to students.
- In order to maintain financial aid
eligibility, a student must successfully complete the required
courses, clerkships or electives receiving a 3.0 cumulative grade
point average, with the exception of the Medial Master’s students who
must maintain a 2.5 cumulative grade point average.
- A
student who does not satisfactorily complete all course requirements may
be permitted to remediate.
- Grades
from previous enrollment periods must be considered in the calculation
for determine a student’s satisfactory academic progress (i.e., if a
student withdraws and at the time of withdrawal was on probation, the
student would return on probation).
- Students
failing to complete course requirements by the end of the term will be
assigned an Incomplete. The grade for an Incomplete becomes an F is
requirements are not met by the timeframe assigned by the program.
Students who fall
below the minimal grade point average are placed on academic probation
and are granted the following term to increase their grade point
average. The exception to this policy is the Master of Public Health
students who receive a warning the first term they fall below the
minimal grade point average, and if they continue after that term to be
below the minimum, they are placed on academic probation for one term. A
student may maintain aid eligibility while on warning or probation.
A student failing
to meet one or more of the standards of progress shall be placed on
financial aid probation. While on probation, the student may receive
student financial aid for one enrollment period. At the conclusion of
this period, the student must have complied with each standard. A
student who does not comply with each standard by the end of the
probationary period is suspended from financial aid eligibility. A
student shall be reinstated for financial aid eligibility when that
student has satisfactorily completed sufficient course work and has a
sufficient GPA to meet the standards of progress.
Time Limits
- A
student must complete with a 3.0 cumulative grade average (2.5 for
Medical Master’s students) or better in the curriculum by the end of the
first academic year or when the student has completed two full academic
years, if student went on a leave of absence or withdrew.
- Students
may receive financial aid no more than two times for repeated courses.
- The
normal timeframe for completion of required coursework for health
professions degrees is:
- Biomedicine Research, Clinical Embryology, Public Health, Surgical
Assistant, Art Therapy – two academic years
- Medical Master’s, Biotechnology – one academic year
- Physician Assistant – two and one half academic years
Due to academic or
personal difficulties, a student may require additional time. In such
situations, the program director and/or Health Professions Student
Progress Committee may establish a schedule for the student that departs
from the norm and may require repeating a year of study. Students
approved to repeat coursework are meeting the schools’ standards for
satisfactory academic progress. To be considered to be making
satisfactory academic progress, the student must complete the curriculum
no more than one and one half times beyond the minimum requirement to
complete the full course of study (i.e., a student in a program that is
two academic years may take one additional academic year and still
maintain satisfactory academic progress). The years do not have to be
continuous.
A student may be
granted a leave of absence for a variety of reasons. The period of leave
for which the student has been approved may be excluded from the maximum
time frame in which an individual student will be expected to complete
the program.
Enforcement of Policy
The Director,
Financial Aid shall have the primary responsibility for enforcement of
this policy and shall provide a copy of it at the time of enrollment. In
order to do so, program directors will communicate the academic status
of each student to the Director, Financial Aid and the Associate Dean
for Academic Affairs at the time the student is placed on academic
warning or academic probation. The Director, Financial Aid must notify a
student of the implementation of probationary status and suspension.
Appeals
A student on
financial aid suspension may appeal that status by indicating in writing
to the Director, Financial Aid the existence of mitigating circumstances
which should result in reinstatement of financial aid eligibility. The
Director, Financial Aid will review the appeal within three weeks or its
receipt and determine whether the financial aid probation or suspension
is justified. The student will be advised in writing of the decision
within one week of the appeal’s decision.
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