Faculty Information

EVMS Commencement

Faculty Instructions

All information is subject to change.

Commencement is the central event in EVMS’ academic calendar. Faculty play an important role in the success of the Commencement Ceremony and their attendance is meaningful to our graduates.

All full-time, part-time faculty, as well as Associate and Assistant Deans, are required to participate in EVMS’ Commencement. You must request approval from the President/Dean if you are unable to participate.

Community faculty are also invited to participate.

Participating faculty don regalia, process into the arena and are seated in a designated area on the arena floor during the proceedings.

Date and Location

EVMS’ Commencement Ceremony will be held at 10:00 a.m. on Saturday, May 17, 2014 at Norfolk Scope. The Scope is located at 201 E. Brambleton Avenue in downtown Norfolk between St. Paul’s Boulevard and Monticello Avenue. Please allow extra travel time as traffic congestion in tunnels and around the Scope is likely.

Parking

Parking may be available in the underground garage below Norfolk Scope. Additional parking is available in the Brambleton lot across St. Paul’s Blvd. from the Scope. Parking is a flat fee of $5 (cash only) in both locations.

The City of Norfolk also provides abundant self-pay parking near the Norfolk Scope. View parking map.

Ordering Regalia & Confirming Your Participation

EVMS will provide rental regalia for all faculty participants who do not have their own regalia. Faculty members who have their own regalia are still required to RSVP to ensure we the proper number of seats in the arena.

All faculty should RSVP and order their regalia on the online form. If you have your own regalia, please indicate this on the online form.  Please contact the Office of Development Events with regalia questions and/or participant substitutions at (757) 446-6173.

All faculty RSVPs and regalia orders must be completed online by Friday, March 7, 2014.

Check-In on Commencement Day

Faculty should check in at Scope Exhibition Hall between 9:00 and 9:30 a.m. to pick up their regalia and prepare for the Processional line-up. Faculty who own their own regalia should check in no later than 9:30 a.m. 

Faculty begin lining up for the Processional at 9:30 a.m.  Once the Processional has begun at 10:00 a.m., no late-arriving faculty will be allowed to join, nor will they allowed to be seated on the arena floor. No exceptions will be made.

If your plans change — Please notify the Office of Development before Commencement. Again, it is important that we have an accurate count of faculty participants so that we reserve the appropriate number of seats.

Attire

Staff will be available to assist with donning regalia. Tassels should be placed on the left.

Gentlemen must wear dark colored pants (no jeans) and shoes. Ladies must wear dark, low-heeled footwear and avoid wearing conspicuous jewelry outside the regalia. If you do not wear appropriate attire, you will not be able to participate in the ceremony.

Men only are requested to remove their caps for the National Anthem. Please wear your regalia at all other times.

Cords & Other Embellishments

Faculty are permitted to wear a single national honor society cord with their academic regalia, if it was identified, presented or provided by the program, and if approved by the marshals for wear at the graduation ceremony. The approved cord may be worn with the faculty member’s academic regalia, with hood worn over the cord. No other embellishments to the cap, gown, or hood shall be permitted.

Processional & Ceremony

Faculty will begin lining up at 9:30 a.m.  Once the Processional has begun, no late-arriving faculty will be allowed to join, nor will they be allowed to be seated on the arena floor. No exceptions will be made.

The Ceremony will begin promptly at 10:00 a.m. Graduation programs will be placed on your seat; nothing may be carried during the Processional.  The Ceremony is expected to last until approximately 12:30 p.m.; please plan accordingly.  Faculty participants are not excused from the arena floor before the end of the program and are expected to recess as a formal part of the Ceremony.

Recessional

The audience will be asked to remain in place until the Recessional has left the arena. Marshals will direct the Recessional (which generally follows the reverse order of the Processional), with the Official Platform Party leaving first, followed by the faculty, and then the graduates.

Post Ceremony

Faculty members who ordered regalia must return it in the Exhibition Hall immediately following the Ceremony.

Thank you for participating in this joyful event.

Questions? Contact the Office of Development at (757) 446-6070.