In this Section

Faculty Information

EVMS Commencement

Faculty Instructions

All information is subject to change.

Commencement is the central event in EVMS’ academic calendar. Faculty play an important role in the success of Commencement and their attendance is meaningful to our graduates.

All full-time, part-time faculty, as well as Associate and Assistant Deans, are encouraged to participate in EVMS’ Commencement. Community Faculty are also invited to participate.

Participating faculty don regalia, process into the arena and are seated in a designated area on the arena floor during the proceedings.

Commencement

WHEN: Saturday, May 21, 2016 at 10:00 a.m. Faculty must check in at Norfolk Scope Exhibition Hall at 9:00 a.m. 

WHERE: Norfolk Scope, 201 E. Brambleton Avenue, Norfolk, VA 23510

NOTE: Enhanced security procedures have been implemented at Norfolk Scope. Upon entrance, all guests will be subject to physical and visual inspections, bag checks and/or wanding which will affect entrance times. In order to expedite entry, please leave personal items such as purses, bags, etc. in your vehicles. Please plan and schedule accordingly.

Parking

Faculty may park in the underground garage below the Scope for a flat fee of $5 (cash only). Additional parking is available in the Brambleton lot across St. Paul’s Blvd. from the Scope for a flat fee of $5 (cash only).

The City of Norfolk also provides abundant self-pay parking near the Norfolk Scope. View parking map.

Ordering Regalia & Confirming Your Participation

EVMS will provide rental regalia for all faculty participants who do not have their own regalia. Faculty members who have their own regalia are still required to RSVP to ensure we have the proper number of seats on the arena floor.

All faculty must RSVP and order regalia by Friday, March 11, 2016. If you have your own regalia, please indicate this when registering online. Please contact EVMS Special Events with regalia questions and/or participant substitutions at 757.446.6189.

Check-In on Commencement Day

Faculty should check in at Scope Exhibition Hall at 9:00 a.m. to pick up their regalia and prepare for the Processional line-up. Faculty who own their own regalia should check in no later than 9:15 a.m. Enhanced security procedures have been implemented at Norfolk Scope. Upon entrance, all guests will be subject to physical and visual inspections, bag checks and/or wanding which will affect entrance times. In order to expedite entry, please leave personal items such as purses, bags, etc. in your vehicles. Please plan and schedule accordingly.

Faculty begin lining up for the Processional at 9:30 a.m. Once the Processional has begun at 10:00 a.m., no late-arriving faculty will be allowed to join, nor will they be allowed to be seated on the arena floor. No exceptions will be made.

If your plans change prior to Commencement— please notify Julie Seals in EVMS Special Events at sealsjm@evms.edu or 757.446.6189.  In case of an emergency on Commencement day, please call 757.965.8500.

Attire

Gentlemen must wear dark colored pants (no jeans) and shoes. Ladies must wear dark, low-heeled footwear and avoid wearing conspicuous jewelry outside the regalia. If you do not wear appropriate attire, you will not be able to participate in the ceremony.

Gentlemen are requested to remove their caps for the national anthem.

Cords & Other Embellishments

Faculty are permitted to wear two national honor society cords with their academic regalia, if it was identified, presented or provided by the program, and if approved by the Marshals for wear at Commencement. The approved cord may be worn with the faculty member’s academic regalia, with hood worn over the cord. No other embellishments to the cap, gown, or hood shall be permitted.

EVMS will recognize all military faculty (whether active duty, reserve, guard, veteran or retired) at Commencement by bestowing a military honor cord to be worn with academic regalia. Faculty who meet the criteria should indicate so on their registration. The military cord will be issued at check in at the Scope Exhibition Hall and may be worn for Commencement in addition to honor society cords.

Processional & Ceremony

Faculty will begin lining up at 9:30 a.m. Once the Processional has begun, no late-arriving faculty will be allowed to join, nor will they be allowed to be seated on the arena floor. No exceptions will be made.

The Ceremony will begin promptly at 10:00 a.m. Graduation programs will be placed on your seat; nothing may be carried during the Processional. The Ceremony is expected to last approximately 2 - 3 hours; please plan accordingly. Faculty participants are not excused from the arena floor before the end of the program and are expected to recess as a formal part of the Ceremony.

Recessional

The audience will be asked to remain in place until the Recessional has concluded. Marshals and ushers will direct the Recessional with the Platform Party leaving first, followed by the faculty, and then the graduates.

Post Ceremony

Faculty members who ordered regalia must return it in the Exhibition Hall immediately following the Ceremony.

Thank you for participating in this joyful event.