Outlook:  Sending a Message

1. To send a message, click on the New Mail button (see illustration on Outlook General Information). You will see a screen similar to the one illustrated below:
   

2. Click on the To ... Button. This will allow you to insert an e-mail address from your address book. You will see a screen similar to the following illustration:
   

3. Names are shown from the Global Address List. If you wish to change to your Personal Address Book, click on the drop-down arrow to the right of Global Address List, scroll down to the bottom, and select Personal Address Book.
   
4. Names of persons in the Global Address List (or Personal Address Book) are shown at the left. You can scroll down until you see the name you want; but there's an easier way! Type the first few letters of the person's last name in the Type Name or Select from List text box. The list of names will then automatically scroll to that alphabetical position. With the appropriate name highlighted, you can enter that person's name in the To box using one of the following procedures:

1. Press Enter twice.
2. Click on the To ->  button, then click OK.
3. Double click on the person's name, then click on OK.

6. If you wish to send a carbon copy to someone else, click on the Cc -> button and repeat the steps listed in Instructions 3 and 4 to insert a person's name.
   
7. Click in the Subject Text box, and type the appropriate subject.
   
8. Click in the message area (big white space below subject area), and type your message.
   
9. When done, click on the Send button (left-most button on the first Toolbar).
   
10. Don't be afraid to experiment with the buttons on the toolbar to mark a file as urgent, to flag it, to attach files.
    
11. Helpful Hint: You can automatically add your signature to any e-mail message. You first need to set up the options to do so by completing the following steps:

1. Click on Tools on the Menu bar.
2. Click on AutoSignature
3. Place checkmark in front of "Add this signature to the end of new messages."
4. In the text box, enter whatever you want to include in your signature line. An example is:

Ima G. Person
Administrative Assistant
Eastern Virginia Medical School
(757) 555-5555
personig@evms.edu

5. Click on OK.

Now, whenever you create a new message, your signature line will automatically appear in the message section. You simply type your message above the signature line.

If you want to choose when to add a signature line instead of automatically inserting the signature line with every new message, take the checkmark off the "Add this signature to the end of new messages." Then to insert at the end of a message, simply click on Insert on your menu bar, and then choose AutoSignature.

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