Outlook:  Adding Entries to Personal Address Book

By default, you are provided with a Global Address List that contains all e-mail addresses for EVMS. You can create your own Personal Address Book to store personal distribution lists that group names by a designated category; e.g., the volleyball team. You can also add an address from a Public Folder to your Personal Address Book. (To have address entries shown with the last name first, click on Tools on the Outlook Menu Bar, then Services, then Personal Address Book, then Properties—Click on radio button next to "Show Names by Last Name.") You can add entries to your own Personal Address Book by following the steps listed below:

1. Click on Tools on the Menu Bar. Click on Address Book. You should see a screen similar to the following illustration:
   
   
   
   
   
2. Click on the drop-down arrow next to box containing the words "Global Address List." Scroll until you see Personal Address Book. Select Personal Address Book
   
3. Click on the New Entry button on the toolbar (top left corner; looks like a rolodex card.) You should see a screen similar to the following:

 




4. Choose Internet Address and OK. You should see a screen similar to the following:




5. Fill in the name of the person under Display Name. Suggestion: Last Name, First Name so that names will be alphabetized by last name. Type in the person’s e-mail address. You can also click on the Business tab, Phone Numbers tab, and/or Notes tab to add additional information about the person. When finished, click on OK.
   
6. Keep adding names by following Steps 3-5.

Viewing Details About Entry

To see detailed information about someone in your Personal Address Book, double click on the person’s name. You can then view or change information about that person.

Deleting Entry

To remove someone from your Personal Address Book, highlight the name and click on the Delete Button on the Toolbar or use the Delete key on your keyboard.

Adding Sender of Message to Personal Address Book

To add a person who sends you e-mail to your Personal Address Book, complete the following steps:

1. Open the message that was sent to you.

2. Highlight the person's name on the From line.

3. Right click on the highlighted name.

4. Choose Add to Personal Address Book.

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