Outlook:  General Information - Inbox

The following is an illustration of the Outlook Screen when the Inbox button has been selected. The Inbox is used to read and send e-mail.

General Notes:

1. On the left side under "Inbox,", there are three sections: Mailbox, Personal Folders, and Public Folders.

1. Mailbox: All this information is stored on the server. Your e-mail is sent to this location.
   
2. Personal Folders: All this information is stored on your hard disk. You can copy/move e-mail to personal folders.
   
3. Public Folders: These are stored on server. They are used by ACC staff to post information for everyone to access.

2. The right side of screen shows e-mail received.
   • A closed envelope indicates unread messages. Also, the number of unread messages appears in parentheses under the Inbox on the far left of the screen and behind the word Inbox under the Mailbox section.
   • Read messages are indicated by an open envelope.
   • A paper clip indicates there is an attachment to the e-mail.
   • An exclamation mark indicates this is an urgent message.
   • To see what other symbols mean: click on Help on the menu bar; choose Contents and Index; click on the Index tab; type in Symbols; double click on Symbols, Outlook; and then double click on Symbols in Inbox.

By default, if a message is unread, you will see up to three lines of the message. If you wish to save space on the right hand side of your screen where the messages are displayed, simply click the Auto Preview button to turn off this feature.

To read your e-mail, double click on the message on the right side of the screen.

3. To change to the Calendar, Journal, Outbox, etc., click on the appropriate icon on the left side of the screen. However, note that the icon highlighted in the middle column is under your mailbox. Don't forget that this data is stored on the server. If you wish to save a calendar entry on your hard disk, click on Calendar under Personal Folders in the middle section.

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